Church of the Annunciation, Marble Arch, London

'Sharing our Future’

Church of The Annunciation Marble Arch

Heritage Project Coordinator Job Description

A part-time Heritage Project Coordinator (short term contract for 10 Months)

We seek to employ a suitably-qualified person to run a small conservation project, and a wider resilience project, for the Annunciation Marble Arch which has been awarded a grant by the National Lottery Heritage Fund (the Heritage Fund). There is potential for the role to be extended depending on the success of this first resilience phase.

A key aspect of the role will be ensuring a joined up and fully integrated approach between the various strands of the work planned, and a larger two-round application to the Heritage Fund planned towards the end of next year. The successful candidate will have a love and knowledge of historic buildings and heritage projects, as well as an empathy with the mission, vision and work of the Church with proven experience of community and administrative work.

The successful candidate will report ultimately to the PCC, the project sponsor, and day to day to the Church’s Vicar with monthly reporting to a Project Steering Group, ensuring that this phase of the project is fully delivered to the programme and budget that has been set. The successful person will also be involved in managing and developing local community contacts and stakeholders who will influence and guide the new development project, as well as oversee the daily running of the Church as it goes through a period of significant organisational change.

The Heritage Project Coordinator will:

• act as the key point of contact for NLHF, managing grant drawdowns and reporting and ensuring adherence to NLHF frameworks and requirements, with all documentation managed accordingly
• maintain an overview of the application’s detailed Project Plan agreed with the funder including the programme, the risk register, cashflow and budget, acting as a point of contact, organising, attending and participating in project and stakeholder meetings; and assisting with information required for the Heritage Fund Evaluation Report.
• become acquainted fully with all project documentation and acquire a good knowledge of the detailed objectives of the wider project vision
• lead on the recruitment of new volunteers and a Volunteer Handbook, assisting also in the compiling of key information required for the Heritage Fund Evaluation Report
• lead on any required procurement including preparation of briefs, enquiries, advertisements, evaluation and associated paperwork.
• manage particular aspects of the project including any planned Pilot Projects
• welcoming and assisting people who wish to run activities in the Church and establish efficient administrative systems to support the daily running of the Church and the project as it develops. This will include smooth and effective arrangements for new bookings and set-up arrangements in liaison with current users and with key other staff and lead volunteers from the Church.
• maintain effective communication, feedback and collaborative working practices between all parties ensuring that they adhere to quality standards, including the Project Steering Group, external contractors and consultants, and staff and volunteers involved in delivery of the work streams
• liaise with the bid writer for the R1 Heritage Fund bid

Knowledge, skills and experience required

(Please provide evidence in your Covering Letter and CV)

1. Good project management experience including a good knowledge of budget management, monitoring and reporting and ability

1. Proven experience of working with heritage buildings and projects

1. Experience of working with architects and consultants

1. Experience of managing and working with multidisciplinary stakeholders and teams

1. Experience and understanding of community engagement, evaluation and partnership working

1. Experience of managing change within a small organisation

1. Excellent planning skills and a flexible approach to work, with the ability to prioritise and manage multiple tasks, including tasks undertaken by others, whilst ensuring deadlines are met
2. A great team-worker, with a confident, diplomatic approach, able to negotiate and build effective relationships with a wide range of stakeholders and team members at all levels, and find appropriate solutions to conflicting priorities
3. Excellent attention to detail, with good logical, analytical and problem-solving skills
4. A concise and effective communicator, with excellent written and verbal communication skills
5. Ability to work independently and manage a busy and diverse workload

Qualifications

1. Degree in relevant discipline or with demonstrably equivalent work experience

1. Project management qualification or equivalent practical experience

1. Excellent skills in MS Office, including Word, Excel, Outlook and PowerPoint

Equal opportunities

The Annunciation wants the best candidate for the job, and fully complies with the Equality Act 2010 in terms of not discriminating on the basis of protected characteristics, including race, colour, gender, age, nationality, sexual orientation, religion or belief or disabilities.